How To File A Company Confirmation Statement
You’ve formed a company, and you’re ready to get going. But before you can start doing business, you need to file a confirmation statement with the government. So what exactly is a confirmation statement? What’s so important about it? And how do you go about filing one?
We’ve got answers, and they’re all here in this guide!
What is a Confirmation Statement?
In the UK, a Confirmation Statement is a document that all UK limited companies, including dormant ones, are required to file with Companies House each year. The purpose of the statement is to confirm certain key details about the company that is held on the public register, such as its registered office address, directors, shareholders, and SIC code.
The information required to file a Confirmation Statement includes the following:
- Company details: the company’s name, registered number, and registered office address.
- Officers: details of the current directors, company secretary (if applicable), and their service addresses.
- Shareholders: details of the shareholders, including their names, addresses, and the number and class of shares they hold.
- Statement of capital: details of the company’s share capital, including the total number and nominal value of shares in issue, the amount paid up and unpaid on each share, and the rights attached to each class of share.
- The name of the company (the name cannot include certain words that may cause confusion or mislead consumers)
- The address of its registered office (where official correspondence will be sent)
The deadline for filing a Confirmation Statement is usually 12 months after the company’s incorporation date or the date of the last Confirmation Statement. Companies must file the statement within 14 days after the end of the review period. The review period is usually 12 months before the statement’s due date. It’s important to file the Confirmation Statement on time to avoid penalties and keep the company’s information up to date on the public register.
What Is The Importance Of Filing A Confirmation Statement
The purpose of a confirmation statement is to ensure that your company’s details are up-to-date with Companies House. It also allows you to update any details that may have changed since you registered your business, which could help prevent any future issues with HMRC or other agencies.
How to File a Confirmation Statement in the UK
To file a confirmation statement in the UK, you can follow the steps below:
1. Check the due date
The confirmation statement must be filed at least once every 12 months. The due date is usually a year after the date of incorporation or the date of the last confirmation statement filed.
2. Gather information
You will need to have certain information on hand to file your confirmation statement. This includes details about your company’s officers, shareholders, registered office address, and SIC code.
3. Access the Companies House website
The confirmation statement can be filed online through the Companies House website. You will need to create an account if you don’t already have one.
4. Complete the form
Once you have access to the online portal, you will need to complete the confirmation statement form. You can do this online or download a paper form to fill in and post to Companies House.
5. Check the details
Review the information you have entered on the form to ensure it is accurate and up-to-date.
6. Submit the form
Once you have completed it and checked the details, you can submit it online. You will need to pay a fee for filing the confirmation statement.
7. Keep records
It’s important to keep records of your confirmation statement and the date it was filed. This will help you ensure you file the next confirmation statement on time.
Common mistakes to avoid when filing a confirmation statement
Common mistakes to avoid when filing a confirmation statement in the UK include not filing the statement within 14 days of the end of the review period, not providing all the required information, and filing the statement late.
Not filing the statement within 14 days of the end of the review period is a criminal offense and can result in the company and its officers being prosecuted. The company may also be struck off the register, and directors and secretaries may be disqualified from acting as company directors.
Not providing all the required information can also result in a monetary penalty for the company and its officers. The Companies House may also take legal action against the company and its officers for failing to provide accurate and complete information
Filing the statement late can also result in a penalty for the company. The penalty is determined based on the delay’s length and the company’s size. For example, if a company is one month late filing the confirmation statement, the penalty can range from £50 to £300. If the company is more than six months late, the penalty can be up to £1,500.
How Clyde Offices Can Help with Filing a Confirmation Statement
Clyde Offices is a leading virtual office provider in the UK offering a range of services to help file a confirmation statement. These services include a mailing address suitable for both personal and business use, a registered office, mail forwarding services, telephone answering, and virtual assistant services.
The benefits of using Clyde Offices for filing your confirmation statement are numerous!
They include:
- Cost savings: As a company, you can save money on the cost of filing your confirmation statement.
- Speed of delivery: You can get your confirmation statement to the Companies House within 48 hours of paying online.
- Convenience: You don’t need to visit a physical office or send it by post. All you need is an internet connection, and you can submit your confirmation statement right from home or the office.
- Security: There is no risk of losing your documentation as it is stored on secure servers.
Whether you’re a newly-formed business or looking to expand your existing company, Clyde’s can help you file your company confirmation statement. For more information on how to file your company confirmation, contact us today.
Conclusion
And that’s it! You’re all set to file your company confirmation statement.
If you have any questions, please feel free to contact Clyde Offices; we’ll be happy to help you in any way we can.
