Learning To Love Business Administration
There is no shortage of advice floating around about how to launch your business, market your business, funnel traffic to your business, and grow your business. So, how come we rarely talk about how to actually run your business’s day-to-day operations?
The short answer is that business administration is not a very popular topic with a lot of business owners. The topic of administration often falls squarely in the love-it-or-hate-it category.
If you are a detail-oriented person who loves to dig deep into the minutiae of every business detail then you likely love the organisational side of running a business. You likely already have everything under control.
This article is for the rest of us. Those who love being a business owner, love seeing their dreams come to life, love delivering quality products and services to eager customers, but hate slogging through the behind-the-scenes processes that make it all happen.
We understand, and we are here to help. We have compiled several quick and easy organising tips and techniques to help you learn to love business administration…or at least loathe it a bit less.
Clean Up Your Act
This one is simple but absolutely life-changing. It can be easy to let all of the documents, messages, receipts, invoices, and other details pile up, especially if you are not a big fan of administrative tasks in the first place. The problem is that all of this clutter will quickly compound your business admin problems. Attempting to conduct business while surrounded by clutter can leave you feeling overwhelmed and stressed.
Take some time to sort through your receipts, invoices, forms, and other paper documents to decide what you need to keep and what can be disposed of. Organise the kept documents into files that will allow you to easily find what you need without pawing through piles of paper.
This same decluttering process should be applied to your emails and digital records as well. Schedule a block of time to regularly sort through your inbox, send any junk or unwanted mail to the spam folder, and organise important mail and records into folders for easy reference.
Hone Your Processes
Now that you have your paperwork and digital documents under control it is time to clear the clutter from your day-to-day operations. Take a bit of time to audit your routine business practices. Look for redundant activities, unwarranted complexity, and tasks that could be delegated to staff, a third-party agency, or automated. Once you have a better idea of which tasks need to be done, and which tasks are time and energy wasters, you can use this knowledge to hone your process to create a simpler, faster, and more efficient workflow.
Additionally, having a well-organised, thoughtful business practice system in place helps to clearly communicate to staff and third-party agencies what your needs and expectations are eliminating aggravation caused by misunderstandings.
Here is a lesser-known tip that will save you a ton of time. If you spend a lot of time answering emails, posting social media posts or responses, or sending out regular internal business memos and updates, you can find prepared templates online, or create your own templates to speed up these communication tasks immensely. Templates provide you with the basic structure and can be helpful for overcoming writer’s block. Simply add in your own personalised details to add your business or brand voice and hit send.
Want to simplify your admin tasks even more? Consider automating some of your most repetitive admin tasks. Technology has seen some significant advancements over the past decade, and the latest admin software, apps, and AI-assisted programs can easily perform many of the complex tasks that once required a human touch.
There are tools and platforms available today that can send out follow–up emails, nudge customers through the sales process, answer customer questions, and much more.
Employ Work Management Tools
The latest work management solutions can be a true game-changer for those who are feeling overwhelmed by a mountain of business admin tasks. Modern work management tools like Asana, Monday, ClickUp, and others offer a one-stop-shop solution that incorporates organisation strategies, document storage, and communication tools designed to allow business managers to collaborate and coordinate with team members in real-time. Features like file sharing, live-streaming, and time trackers simplify business administration and make it easy to stay on top of all of your needs from one central app or platform dashboard.
Most of the top work management tools are designed to easily integrate with the most common email providers, live meeting platforms, accounting programs, and customer and staff communication tools making it easy to build one or more of these tools into your existing business operations.
Leave The Admin Work To The Pros
If you have read through these tips and are still feeling less than inspired to tackle your business admin tasks, it may be time to think about turning those admin duties over to professionals.
The truth is, not everyone is going to love admin and that is ok. The best solution for your business may be to simply hand off your admin tasks to a third-party team of admin experts. For those in the Glasgow area, Clyde Office offers a full range of admin support services from your own virtual assistant to individual tasks like appointment booking, call overflow management, switchboard operator services, and telephone answering services. The team at Clyde Office is well versed in all phases of business administration. Our admin experts can even handle your more complex business admin tasks like organising your next event or making travel arrangements for your staff, and partners.
At the end of the day, a solid admin strategy is essential to business success. We hope these tips can help you learn to love the business admin process. If not, give us a call. At Clyde Office, we love admin and we’re always here to help!