Assistant

Top 10 Myths About Virtual Assistants

In our years as a virtual office in the Glasgow city centre, we’ve encountered a few common myths and misconceptions about virtual assistants, virtual mailboxes, and the other services we offer. For some reason, virtual offices and their services seem mysterious to the masses. We’re glad to clear things up, though! Keep reading for ten myths about virtual assistants.

Myth No 1: A Virtual Assistant is Only Necessary for Large Corporations

Virtual Assistants are often essential in the initial growth of small organisations into large ones. Small business entrepreneurs who attempt to handle everything alone sometimes are drowning in a sea of work. You’ve probably experienced days when all you did was respond to emails and Facebook comments and didn’t get much else done. Worse, this leaves little room for company owners to focus on strategic initiatives like expanding and enhancing their operations.

While CEOs at more prominent companies often have access to specialised teams for duties, those at smaller enterprises typically do not have access to such resources. The director can concentrate on more strategic endeavours when the VA takes up mundane activities.

That is not to argue that being a virtual assistant is always dull. Our daily tasks may vary, posing new challenges and providing opportunities to acquire expertise.

Here at Clyde Offices, we’re committed to meeting the need for virtual assistants in small businesses.

Myth No 2: Conversely, Only Sole Proprietors And Small Businesses May Benefit From Hiring A Virtual Assistant.

When he wrote “The 4-Hour Work Week,” Tim Ferriss popularised the concept of a virtual assistant. The book details Ferriss’s experience starting and running a nutritional supplement company while simultaneously touring the world and maintaining the shortest work week in recorded history. After his book, the usage of virtual assistants took off.

Many companies, not simply those offering VA services, are capitalising on the booming business sector. Managed virtual assistant services are increasingly being used by businesses to aid senior staff. Managed service providers (MSPs) are rapidly replacing in-house senior administrative departments as the default staffing option due to their ability to source, train, and manage large-scale administrative teams for corporations. The assistants form teams with managers and backup assistants to guarantee continuous training and support.

Myth No. 3: Virtual Assistance Employment Is Primarily Administrative.

Nope! With any function, the admin may be involved, mainly as it permits the executive to carry out other activities. Nonetheless, administrative duties seldom make up more than a fraction of the job description. Most businesses already have someone on staff to do this for them.

The collaboration implies that an executive should be able to trust his/her Virtual Assistant with any assignment – from calculating budgets to personal missions.

The company’s voice is generally delegated to the VA. Virtual assistants may perform the same functions as traditional Executive Assistants by attending events and conveying the organization’s aims to prospective stakeholders who cannot be physically present at the event.

This trust and collaboration are vital whether you’re representing an executive in a social media forum or fielding letters from customers on their behalf.

Myth No 4: They Don’t Know English Well, And Virtual Assistants Don’t Have Much Education.

Individuals’ preconceptions about people working in other countries stem from their experiences at call centres, where they were forced to deal with speakers of other languages and written answers. A competent virtual assistant service will provide a much better experience.

The service provider evaluates for education, English, professionalism, business skills, and development potential, which is a big reason why firms, huge ones with hundreds of executive assistants, utilise a virtual assistant service.

Myth No 5: Virtual Assistants Aren’t Equal To The Executives They Serve

This is a widespread misunderstanding. When working with a virtual assistant, both parties need to delegate tasks so that the executive may set the direction and go forward.

As the company develops, they collaborate to accomplish their goals, dividing jobs and adjusting their expectations accordingly. Virtual assistants often become long-term business partners, with their responsibilities evolving to meet the organisation’s needs when new staff members are added, and existing teams are reorganised.

Rather than an employee-employer relationship, it is actually a collaboration. Each Virtual Assistant at Clyde Offices is an independent contractor with the freedom to accept customers from any industry.

Myth No 6: Working As A Virtual Assistant Is A Thankless Job.

We assume this derives from the premise that poor unfortunate assistants are being roused in the early hours for dull demands. On the contrary, there are many positives to being a Virtual Assistant, and we adore our work!

As we’ve previously discussed, one is the independence of being a franchisee and sharing a shared bond with your clientele. One more is the abundance of chances to learn new things, which keeps the workplace exciting and allows us to develop our abilities continuously.

Myth No 7: Every Virtual Assistant Is Doing the Same Work

This misconception seems the most common of all the falsehoods shown here.

A competent Virtual Assistant is an extension of the company executive. They have common aims, yet those goals are as different as the types of enterprises.

A hidden-away health spa won’t have the same demands as a sizeable B2B supplier. Their clients will vary, where the firm should invest its focus (and money) will differ, and of course, the individuals inside the organisation will differ too!

Some CEOs are very delighted to answer their own emails but bewildered when it comes to Instagram marketing. Some people really like writing blog articles, but they have no business handling money since bookkeeping isn’t in their wheelhouse.

Even if their team may have a tech staff, they may not have anybody to create newsletters. The inverse may be true for some. Small companies may benefit from Virtual Assistants in infinite ways.

Myth No. 8: You Need A Full-Time Virtual Assistant

Traditionally, the executive assistant would be stationed either in the lobby or next to the boss’s office. It was usually necessary to dedicate one’s complete working week to administrative duties since someone was expected to be at the office at all times. On a typical day, you may have to welcome guests, answer the phone, sort mail, set up appointments, or do office management duties.

Since voicemail, texting, and email have mostly replaced phone calls, and productivity technologies like CRMs have automated formerly manual activities, these responsibilities have largely vanished. During the pandemic, many CEOs discovered that their assistants could do more in less time remotely, even eliminating the requirement for the typical executive assistant to remain in the office all day.

Multiple studies have shown that 30 and 40 per cent of an executive’s time are spent on administrative duties. This is equivalent to around a third of a regular worker’s time. Through the use of digital technologies, remote executive assistants may do many time-consuming activities that, although necessary, do not need the direct involvement of the executive. These tasks are the most common ones given to virtual assistants:
● It takes roughly 25 minutes to organise a business meeting using a calendar management system. Think about how much time it adds up to over the course of a week packed with meetings.
● The average time needed to arrange every detail of a business trip, from departure to return, is 12 hours. The possibilities may be researched by an assistant and presented for a quick selection.
● Compiling all relevant receipts and completing an expenditure report takes around 30 minutes. A CEO’s time is better spent on other matters.

Most leaders and teams only need 12-15 hours of help each week.

Myth No 9: A Virtual Assistant Can’t Replace An In-Person One

To some extent, this myth is true. Making coffee, cleaning the break room, and passing out snail mail are all examples of administrative activities that can’t be done electronically. And with the average annual pay of an executive assistant being close to $60,000 (before perks), that’s some pricey java!

When compared to what can be accomplished by a dedicated part-time remote assistant, the potential downsides of employing an in-person assistant are greater. The time and money involved are the first issue. When you invest in finding, hiring, and training an assistant, and then they quit a few months later, your business is in a perpetual state of upheaval.

Most CEOs can outsource most of their administrative duties to a remote assistant. A virtual assistant may help out in the real world, as well. An assistant may order things like lunch, snacks, and workplace supplies. Executives may even have their Starbucks orders ready when they arrive, thanks to virtual assistants.

Myth No 10: All Virtual Assistants Are The Same

When asked whether all VAs are created equal, the correct response is that this is definitely not the case. It’s not possible to find two identical virtual assistants. If you put in the time to research, read reviews and compare and contrast your alternatives, you may locate the optimal virtual assistant for your needs at a price that fits your budget.

And if you’d like to find out more about how we can assist, we’re ready to answer all your questions. Click Here to contact us immediately.



Stuart GraceStuart Grace
11:06 30 May 24
Very efficient and friendly service. Excellent value for money. Strongly recommend this service. Have used this service as my ltd company registered address and hence get correspondence forwarded to my home address.
Business 83Business 83
21:16 16 May 24
Very easy sign up, clear and fast communication with competitive pricing. Just joined and hoping the service is as good as the sign up process.
Muhammad ADMuhammad AD
09:29 16 May 24
Great service, great rates and quick admin staff replying to emails and sending through stuff very quickly. 10/10 would recommend if looking for a virtual address in Glasgow for business or private company purposes.
Morag WebsterMorag Webster
07:39 03 May 24
I recently signed up to Clyde Offices and so far I couldn't be happier with the experience. From the moment I initially enquired about their services to signing up, their communication has been prompt and efficient. The sign-up process was incredibly easy and straightforward.
Calum PatersonCalum Paterson
06:16 03 May 24
Recently joined Clyde Offices and the whole process has been so easy. From signing up to the initial engagement from the team, the whole process couldn't have been better. would highly recommend.
SA PietrzakSA Pietrzak
16:05 24 Apr 24
I would like to recommend Clyde Office for friendly and professional service. The set up process was easy and straightforward.
Tom McDonaldTom McDonald
19:25 18 Apr 24
Great Service and very easy to use.
Teresa RTeresa R
13:43 18 Apr 24
Only recently joined, however, I am really pleased with the ease of joining, the promptness of engagement and the general engagement received. Thank you.
PucPuc
08:00 12 Apr 24
Setting up a new registered address for my business was so stressful with all the other challenges a new business faces. Clyde Offices took all the stress out of it. The service was so simple to use and we're very happy with the ongoing relationship.
Y. R.Y. R.
10:13 11 Apr 24
The registration with Clyde Offices was easy and efficient and the fee was very reasonable. I've been with them for a few weeks now and have been very happy with the service. Responses to a couple of queries I had were prompt and resolved easily. I would happily recommend this service.
esther iesther i
11:45 28 Mar 24
Really happy with the service so far very proactive and happy to help us with whatever we need
MFbyForesytheMFbyForesythe
10:56 28 Mar 24
I am totally enjoying the services. This is one of my best decisions I made beginning of 2024.
Eryk SzyminiakEryk Szyminiak
11:02 26 Mar 24
I recommend it, easy access to the website and unrivaled low cost... '
Kerry HarveyKerry Harvey
12:22 21 Mar 24
Not long started using this s service and so far amazing. Easy set up and very fast.
Ian HoughtonIan Houghton
12:37 11 Mar 24
Excellent service. Centrally located Well priced
a ea e
09:40 04 Mar 24
Speedy on-boarding process, efficient mail notifications and friendly reception
IdrzyIdrzy
19:43 15 Feb 24
Very fast service , address sent via email immediately after purchase. Attentive staff and customer service
Tom GairTom Gair
09:39 09 Feb 24
Found these guys, easy to follow online instructions. Quick to set up. Very fast response times to welcome us on board. Not yet used their services, but I'm sure they will be great!
Jordan SmithJordan Smith
13:49 01 Feb 24
Mark MunroMark Munro
14:50 29 Jan 24
Quick and easy to set up, very competitively priced with good support and friendly follow-ups.
Team NeonTeam Neon
09:40 26 Jan 24
Great service!
Michelle LydenMichelle Lyden
16:59 25 Jan 24
Clyde Offices provided us with a consistent and really good service for almost 4 years. Gerry was always at the end of the phone to help us with our queries. I would recommend Clyde Offices if you are looking to add value to your office needs, i.e. outsources answering service etc.
David HeriotDavid Heriot
11:08 11 Jan 24
Super easy to set up, very competitively priced and friendly follow-ups.
Gillian's WalksGillian's Walks
14:01 30 Dec 23
Quick and easy to set up. Great to have an option like this locally.
SamSam
12:41 07 Dec 23
I was looking for a mailbox provider as I am studying and I live abroad. I found Clyde Offices and they were very helpful in answering my questions. Very reasonably priced and would allow me to receive a few parcels. I highly recommend them and I will be using them for many years. The staff were very attentive and friendly.
Julie MurphyJulie Murphy
15:16 06 Nov 23
This is a great idea if you have your own business but would like an address in the city centre on top of, or instead of your own address or other location.Allows you to advertise as being based in the city centre.Anytime I had to contact the offices the staff were great and very helpful. I didn't need to contact them much at all because the process is so easy and straightforward.
Charles RidleyCharles Ridley
08:55 20 Oct 23
Really easy to get set up and competitively priced service.
William KimmetWilliam Kimmet
23:25 19 Oct 23
Very good and very cheap rental
Jon ChristieJon Christie
11:25 10 Oct 23
Can't fault the service; long may it continue. A good choice for most I would think
Stacy MairStacy Mair
09:56 10 Oct 23
Clyde Offices were very helpful and informative when setting up an account with them, they provide the full service at competitive prices and no additional fees.
j caldwellj caldwell
16:47 21 Aug 23
Setting up my virtual business address with Clyde Offices was so quick and easy to set up in minutes. They also were in email contact to make sure everything was ok and if I needed any other services from them just to make contact with them. I couldn't be happier with the service I received. Thank you
Levati LearningLevati Learning
14:13 21 Aug 23
Very good experience working with the team at Clyde Offices. They have been helping us out for over 5 years now and couldn't survive without them.
Joanna “C.”Joanna “C.”
16:12 14 Sep 22
A vastly superior service from Clyde Offices than any of the corporate virtual offices I have used in the past. A fab team, very efficient and friendly, always very helpful. I would recommend them one hundred percent. Great Central Glasgow location if you ever need to visit.
Audrey JenkinsAudrey Jenkins
04:00 03 Jul 22
I hired a mailing address through Clyde Offices for two months and the service was hugely helpful during that time. I rented some camping equipment for my hiking trip and could only find it for mail delivery; because I flew in from the USA, I needed an address in Glasgow and it so happens their office is very near the train station so this plan worked out perfectly as I set out Monday morning for my trip via train. In addition to easy communications and set up, the service worked with me on my order so that delivery time and pick up were arranged and I had no issues arriving and picking up as planned despite an awkward delay between delivery and pick up. My box was also large, which was certainly an inconvenience for them to hold for a week, but they understood my situation. I recommend Clyde Offices if you are seeking a mailing address in Glasgow.
Kathleen RobertsonKathleen Robertson
09:33 21 Mar 22
I have found Clyde Office to be 100% committed to all work that they carry out for people. Very helpful polite and trustworthy.
Ralph FlemingRalph Fleming
14:44 20 Mar 22
Alan and the team have been a real find for me. They do my reports and deal with all my mail for me. They automatically scan my mail over to me so that I can pick it up on the go, I could not recommend them enough for a small business like me. It's true what they say if you don't have an admin person then you are the admin person!
Austin PowellAustin Powell
17:56 19 Mar 22
Clyde Offices provide me with an incredible service that is invaluable. They help me manage my business. I use for call answering, mailing address and also they help with some of my admin via the virtual assistant service. 5 stars for sure.
Hunter StellaHunter Stella
18:45 16 Mar 22
Sign up was straightforward, and got a virtual mailing address confirmed within minutes. Would recommend.
Glasgow ClinicGlasgow Clinic
11:57 16 Mar 22
Amazing service for a new startup. Understands my business needs and always happy to offer solutions. Professional staff at the end of the phone every time.
hondo madhohondo madho
15:19 14 Mar 22
The staff are professional and timeous in their communication to customers.They give you confidence to work anywhere in the world and they handle your administration in a fantastic way.....keep it up...
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