Tasks

Delegate these 25 recurring tasks to save the most time each day

Time often seems like it’s in short supply. This is especially true when you’re balancing your personal obligations with your professional commitments. That’s why it’s so important to practice delegation. When you let someone else perform a task that was previously assigned to you, you get time back in your day.

After all, everyone has errands that repeat that don’t really need our personal attention, they just need to get done. Why not let someone else take over those tasks? You’ll find that you’ll save a lot of time, and your business will flourish as well.

Here are a few simple activities that it might be smart to delegate:

1. Administrative Work

There are lots of basic admin tasks that can easily be delegated. Many of these can take up precious hours of your time, which could otherwise be spent on the more important aspects of your job. You’ll find that your schedule opens up if you let someone else take over chores like photocopying and filling out general paperwork. See how Clyde Offices can help with administration support

2. Organizational Tasks

It’s important that order is maintained in your office, because a disorganized workplace means that files can be overlooked and mistakes can get made. However, just because organization is essential, doesn’t mean that you are the one that needs to handle it. Filing paperwork and general office maintenance can easily be delegated, which will go a long way towards opening up your busy schedule.

3. Answering Phones

You’re an important person, which means that you likely get a lot of calls. But not all of the calls that you receive will need to be answered by you. Having someone screen your calls will prevent you from wasting your time answering basic questions. This means that you’ll be able to focus on the big picture! As a bonus, it also can make you seem more professional, and adds more authority to your reputation. If you want to outsource Clyde Offices provide telephone answering form our Glasgow Offices

4. Checking Emails

Like with phones, your email inbox probably is full of correspondence that you don’t necessarily need to be the one to reply to. When you sort through folders of general information requests that can be answered by lower-level staff members, it’s a waste of your valuable time. That’s why it’s a great idea to have someone else check your emails, and simply flag the ones that require your attention.

5. Making Travel Arrangements

If you go on frequent business trips, then you know how much time you can sink into booking flights and trying to find the right hotel. Fortunately, these tasks don’t need to be carried out by you personally. You can easily have someone else handle all arrangements for you, so you simply need to show up at the airport at the right time. See how Clyde Offices can assist with travel arrangements

6. Schedule Management

This also ties into phones and emails, since most people that set appointments with you will be reaching out through one of these two channels. If you have a lot of meetings on your plate, your schedule can become a mess. You’ll receive a lot of peace of mind when you let someone else handle the logistics for you. This also can help ensure that the only meetings that make it onto the books are ones that are worth your time.

7. Make a To-Do List

Before you start every day or week, it’s a good idea to know what’s on your plate. This doesn’t just mean what meetings you’re attending or where you’re going, but also what specific deadlines you have and what tasks need to be attended to immediately. Having someone draft a to-do list for you can help organize your time.

8. Send Follow-up Communications

After a meeting, it’s a good idea to reach out to the person or company that you connected with. Touching base is a great way to maintain the relationship and make sure everyone is on the same page. But, if you have a lot of meetings, sending this type of email after everyone can eat away at your time. Therefore, you should let an assistant send these messages to you.

9. Taking Minutes

When you are in a meeting, it’s vital that you stay focused on the person, or people, that you are engaging with. Whether you’re making a presentation, listening to one, or negotiating a deal, it’s essential that you stay in the moment. However, it’s equally important that you have some notes to reference back at a later date because this will ensure that you don’t forget anything that was covered. In order to balance these two competing priorities, you should make sure to delegate the task of taking minutes, so that the meeting itself can have your full attention.

10. Compiling Research

Before you go into a meeting or start on a project, you’ll likely need to do some research. However, there is a lot of information out there, and it can take a while to sort through it all. Fact-checking is an essential part of the research, but it’s also a lengthy process. That’s why research tasks are a great part of your workload to delegate. Simply have an assistant create a report for you with the necessary information, and you can take it from there.

11. Writing Content

If you’re already outsourcing research, you may find it useful to also have the same person go a step further and draft some blog articles or briefs for you. You can still retain editorial control and put your own spin on it, but having them do the legwork will save you a lot of time.

12. Drafting Proposals

This is similar to content writing, but it’s a bit more technical. There’s a specific flow to proposal writing, and it’s not a task that should be assigned to just anyone. However, it’s still typically a good idea to outsource this action, because you can benefit from having a specialist write your proposal. Their professional abilities and knowledge can help ensure that the final product is more persuasive and effective.

13. Accounting Tasks

If you don’t have a bookkeeping background, then this is the type of work that it’s probably better to leave to a professional. Delegating any accounting work can help you avoid long-term issues. However, if you do have expertise in this area, it can still be beneficial to let someone else handle these tasks because it frees you up to focus on building relationships with your clients and thinking about the big picture.

14. Accounts Receivable

Similar to the previous entry, there’s no reason that you should be the one to personally submit invoices to your clients. Likewise, if a service provider invoices you, you can have an assistant take care of the payment. These small tasks add up over time, so it’s a good idea to delegate them when you can.

15. Hiring Staff

When it is time to grow your team, you should let a lower-level manager or a human resources professional handle the hiring of new staff members. This is a time-consuming process that doesn’t really need you to be hands-on. If you’d like to approve new hires, you can always structure the process so that the final interview is with you, but leave the rest of the journey up to an employee to manage.

16. General HR Responsibilities

Investing in a good human resources employee can really help your business thrive. There’s no reason for you to be the one to sort through benefits packages and answer staff questions about healthcare. Similarly, if an issue arises between team members, it’s a good idea to have a dedicated professional who is trained in conflict management to help resolve the situation smoothly.

17. Marketing

If you want to grow your business, then marketing will have to be a key focus of the company. However, if you aren’t knowledgeable in this area, it’s wise to hire someone who has expertise. There are a lot of ways that a marketing campaign can go wrong, so you want to make sure that you let someone with experience and knowledge lead the way.

18. Social Media Posting

This can sometimes fall under the purview of a marketer but is often a task that can be handled by a lower-level employee as well. Either way, your company should have an active social media presence, but it takes time to manage multiple accounts. Delegating these responsibilities can be a useful way to get time back into your day and spread brand awareness.

19. Organizing Events

If you host a fundraiser, a conference, a staff party, or any other type of event, it’s worthwhile to let someone else take off the planning aspects. Coordinating events can be a huge hassle, because you will need to manage vendors, venues, and guest lists, among other responsibilities. It can be a full-time job, so definitely make sure that you delegate these tasks to someone with more time.

20. Art and Graphic Design

Whether you’re updating your website, creating flyers, or making a social media post, your business will sometimes need someone with a knack for art. Since visuals can make a big impression on most customers, it’s important that you let a professional take over these tasks, since not only are they like to be talented, but they will have a good idea of what design components are most effective, instead of just nice to look at.

21. Website Management

Your website should always be kept current with recent business developments and any news about your company. However, it can be tedious to make these changes to the site yourself. Having someone on staff handle the updates is an easy way to make some space in your schedule.

22. Programming

If you need more technical computer skills, it’s definitely wise to let dedicated professionals take over these tasks. Even if you have a programming background, you should let someone else handle the detailed work so that you can focus on running your business.

23. Tech Support

Similarly, when your technology isn’t working right, you should have someone available who can sort out the problem quickly. Even if you’re qualified, troubleshooting and fixing computer issues can take up a lot of your time, so it’s a great task to delegate to someone else.

24. Data Entry

This is definitely a task that can be essential to your business but is not necessary for you personally to handle. Data entry can be pretty mindless and can act as a major time suck, so it’s wise to pass it on to someone more junior.

25. Run Personal Errands

If you need to pick up your dry cleaning or make a dinner reservation, why not delegate? These tasks are minor but can represent a big part of your day if they accumulate. Having someone help out with errands can be a major help for both you and your business.



Stuart GraceStuart Grace
11:06 30 May 24
Very efficient and friendly service. Excellent value for money. Strongly recommend this service. Have used this service as my ltd company registered address and hence get correspondence forwarded to my home address.
Business 83Business 83
21:16 16 May 24
Very easy sign up, clear and fast communication with competitive pricing. Just joined and hoping the service is as good as the sign up process.
Muhammad ADMuhammad AD
09:29 16 May 24
Great service, great rates and quick admin staff replying to emails and sending through stuff very quickly. 10/10 would recommend if looking for a virtual address in Glasgow for business or private company purposes.
Morag WebsterMorag Webster
07:39 03 May 24
I recently signed up to Clyde Offices and so far I couldn't be happier with the experience. From the moment I initially enquired about their services to signing up, their communication has been prompt and efficient. The sign-up process was incredibly easy and straightforward.
Calum PatersonCalum Paterson
06:16 03 May 24
Recently joined Clyde Offices and the whole process has been so easy. From signing up to the initial engagement from the team, the whole process couldn't have been better. would highly recommend.
SA PietrzakSA Pietrzak
16:05 24 Apr 24
I would like to recommend Clyde Office for friendly and professional service. The set up process was easy and straightforward.
Tom McDonaldTom McDonald
19:25 18 Apr 24
Great Service and very easy to use.
Teresa RTeresa R
13:43 18 Apr 24
Only recently joined, however, I am really pleased with the ease of joining, the promptness of engagement and the general engagement received. Thank you.
PucPuc
08:00 12 Apr 24
Setting up a new registered address for my business was so stressful with all the other challenges a new business faces. Clyde Offices took all the stress out of it. The service was so simple to use and we're very happy with the ongoing relationship.
Y. R.Y. R.
10:13 11 Apr 24
The registration with Clyde Offices was easy and efficient and the fee was very reasonable. I've been with them for a few weeks now and have been very happy with the service. Responses to a couple of queries I had were prompt and resolved easily. I would happily recommend this service.
esther iesther i
11:45 28 Mar 24
Really happy with the service so far very proactive and happy to help us with whatever we need
MFbyForesytheMFbyForesythe
10:56 28 Mar 24
I am totally enjoying the services. This is one of my best decisions I made beginning of 2024.
Eryk SzyminiakEryk Szyminiak
11:02 26 Mar 24
I recommend it, easy access to the website and unrivaled low cost... '
Kerry HarveyKerry Harvey
12:22 21 Mar 24
Not long started using this s service and so far amazing. Easy set up and very fast.
Ian HoughtonIan Houghton
12:37 11 Mar 24
Excellent service. Centrally located Well priced
a ea e
09:40 04 Mar 24
Speedy on-boarding process, efficient mail notifications and friendly reception
IdrzyIdrzy
19:43 15 Feb 24
Very fast service , address sent via email immediately after purchase. Attentive staff and customer service
Tom GairTom Gair
09:39 09 Feb 24
Found these guys, easy to follow online instructions. Quick to set up. Very fast response times to welcome us on board. Not yet used their services, but I'm sure they will be great!
Jordan SmithJordan Smith
13:49 01 Feb 24
Mark MunroMark Munro
14:50 29 Jan 24
Quick and easy to set up, very competitively priced with good support and friendly follow-ups.
Team NeonTeam Neon
09:40 26 Jan 24
Great service!
Michelle LydenMichelle Lyden
16:59 25 Jan 24
Clyde Offices provided us with a consistent and really good service for almost 4 years. Gerry was always at the end of the phone to help us with our queries. I would recommend Clyde Offices if you are looking to add value to your office needs, i.e. outsources answering service etc.
David HeriotDavid Heriot
11:08 11 Jan 24
Super easy to set up, very competitively priced and friendly follow-ups.
Gillian's WalksGillian's Walks
14:01 30 Dec 23
Quick and easy to set up. Great to have an option like this locally.
SamSam
12:41 07 Dec 23
I was looking for a mailbox provider as I am studying and I live abroad. I found Clyde Offices and they were very helpful in answering my questions. Very reasonably priced and would allow me to receive a few parcels. I highly recommend them and I will be using them for many years. The staff were very attentive and friendly.
Julie MurphyJulie Murphy
15:16 06 Nov 23
This is a great idea if you have your own business but would like an address in the city centre on top of, or instead of your own address or other location.Allows you to advertise as being based in the city centre.Anytime I had to contact the offices the staff were great and very helpful. I didn't need to contact them much at all because the process is so easy and straightforward.
Charles RidleyCharles Ridley
08:55 20 Oct 23
Really easy to get set up and competitively priced service.
William KimmetWilliam Kimmet
23:25 19 Oct 23
Very good and very cheap rental
Jon ChristieJon Christie
11:25 10 Oct 23
Can't fault the service; long may it continue. A good choice for most I would think
Stacy MairStacy Mair
09:56 10 Oct 23
Clyde Offices were very helpful and informative when setting up an account with them, they provide the full service at competitive prices and no additional fees.
j caldwellj caldwell
16:47 21 Aug 23
Setting up my virtual business address with Clyde Offices was so quick and easy to set up in minutes. They also were in email contact to make sure everything was ok and if I needed any other services from them just to make contact with them. I couldn't be happier with the service I received. Thank you
Levati LearningLevati Learning
14:13 21 Aug 23
Very good experience working with the team at Clyde Offices. They have been helping us out for over 5 years now and couldn't survive without them.
Joanna “C.”Joanna “C.”
16:12 14 Sep 22
A vastly superior service from Clyde Offices than any of the corporate virtual offices I have used in the past. A fab team, very efficient and friendly, always very helpful. I would recommend them one hundred percent. Great Central Glasgow location if you ever need to visit.
Audrey JenkinsAudrey Jenkins
04:00 03 Jul 22
I hired a mailing address through Clyde Offices for two months and the service was hugely helpful during that time. I rented some camping equipment for my hiking trip and could only find it for mail delivery; because I flew in from the USA, I needed an address in Glasgow and it so happens their office is very near the train station so this plan worked out perfectly as I set out Monday morning for my trip via train. In addition to easy communications and set up, the service worked with me on my order so that delivery time and pick up were arranged and I had no issues arriving and picking up as planned despite an awkward delay between delivery and pick up. My box was also large, which was certainly an inconvenience for them to hold for a week, but they understood my situation. I recommend Clyde Offices if you are seeking a mailing address in Glasgow.
Kathleen RobertsonKathleen Robertson
09:33 21 Mar 22
I have found Clyde Office to be 100% committed to all work that they carry out for people. Very helpful polite and trustworthy.
Ralph FlemingRalph Fleming
14:44 20 Mar 22
Alan and the team have been a real find for me. They do my reports and deal with all my mail for me. They automatically scan my mail over to me so that I can pick it up on the go, I could not recommend them enough for a small business like me. It's true what they say if you don't have an admin person then you are the admin person!
Austin PowellAustin Powell
17:56 19 Mar 22
Clyde Offices provide me with an incredible service that is invaluable. They help me manage my business. I use for call answering, mailing address and also they help with some of my admin via the virtual assistant service. 5 stars for sure.
Hunter StellaHunter Stella
18:45 16 Mar 22
Sign up was straightforward, and got a virtual mailing address confirmed within minutes. Would recommend.
Glasgow ClinicGlasgow Clinic
11:57 16 Mar 22
Amazing service for a new startup. Understands my business needs and always happy to offer solutions. Professional staff at the end of the phone every time.
hondo madhohondo madho
15:19 14 Mar 22
The staff are professional and timeous in their communication to customers.They give you confidence to work anywhere in the world and they handle your administration in a fantastic way.....keep it up...
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